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Project Management(Job Module)

 

✅ PART 1: PROJECT MANAGEMENT (JOBS) MODULE – FULL POINT LIST

🔵 A) Basic Setup

  1. Job Setup

  2. No. Series Setup

  3. Job Posting Groups

  4. General Posting Setup

  5. WIP Posting Setup

🟢 B) Master Data

  1. Job Card

  2. Job Tasks

  3. Job Task Lines

  4. Resources

  5. Resource Groups

  6. Item Setup for Jobs

  7. Dimensions

🟡 C) Planning & Budgeting

  1. Job Budget

  2. Job Planning Lines

  3. Cost Planning

  4. Sales Planning

  5. Billable / Non-Billable Setup

🟣 D) Execution

  1. Job Journal

  2. Time Sheets

  3. Purchase Order Linked to Job

  4. Item Consumption

  5. Resource Usage Posting

  6. Job Ledger Entries

🟠 E) Billing

  1. Time & Material Billing

  2. Fixed Price Billing

  3. Milestone Billing

  4. Progress Billing

  5. Job Sales Invoice

  6. Credit Memo for Job

🔴 F) WIP & Revenue Recognition

  1. WIP Method Setup

  2. WIP Calculation

  3. Post WIP to G/L

  4. Reverse WIP

  5. Revenue Recognition

🟤 G) Monitoring & Reporting

  1. Job Statistics

  2. Budget vs Actual

  3. Job Profitability

  4. WIP Report

  5. Resource Usage Report

⚫ H) Advanced Features

  1. Retainage

  2. Intercompany Jobs

  3. Apply Usage Link

  4. Automatic WIP (Job Queue)

  5. Resource Capacity Planning

Now let’s explain each section in simple language 👇

✅ PART 2: SIMPLE EXPLANATION

🔵 A) Basic Setup

These are system-level configurations.

• Job Setup → Controls how jobs behave
• Posting Groups → Decide G/L accounts
• WIP Setup → Controls revenue recognition

Without setup, project will not post correctly.

🟢 B) Master Data

Job Card

Main project document.
Contains customer, dates, WIP method, etc.

Job Tasks

Break project into small activities.

Resources

Employees or machines working on project.

Dimensions

Used for reporting (Department, Location, etc.).

🟡 C) Planning & Budgeting

Before starting project:

You define:
• Expected cost
• Expected revenue
• Planned hours
• Planned materials

This is done using Job Planning Lines.

It acts like project budget.

🟣 D) Execution

Now real work starts.

• Employees enter time
• Materials are consumed
• Purchases are linked to job

System posts:
Dr Job Cost
Cr Inventory / G/L

All entries go to Job Ledger.

🟠 E) Billing

After work is done (fully or partially), you bill customer.

Methods:

Time & Material → Based on usage
Fixed Price → Fixed contract
Milestone → After stage completion
Progress → Based on % completion

Invoice is created from Job Planning Lines or Ledger Entries.

🔴 F) WIP (Work in Progress)

If project is not complete:

System calculates:
• Recognized Revenue
• WIP amount

Example:
Project ₹10,00,000
40% completed

Revenue recognized = 40%
Remaining = WIP

WIP posting adjusts financial statements.

🟤 G) Monitoring

Project Manager checks:

• Budget vs Actual
• Profit
• Cost overrun
• Resource efficiency

⚫ H) Advanced Features

Retainage → Customer holds some payment
Intercompany → Multi-company project
Automatic WIP → Scheduled calculation
Resource Capacity → Check employee workload

🔥 Complete Flow

Setup → Create Job → Plan Budget → Execute → Post Cost → Invoice → Calculate WIP → Analyze Profit

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